Job Responsibilities and Accountabilities:

  • Responsible for the processing of payroll for multiple companies in a timely and accurate manner.
  • Audit payroll/personnel records by entering changes in exemptions, garnishments and job classifications
  • Maintains procedures to review and approve all hours submitted by Supervisors/Managers and address inquires with regard to pay and time off policies
  • Reviews payroll audit reports prior to transmission to ADP.
  • Review payroll registers for accuracy and transmits payroll files to ADP for each assigned pay group
  • Creates and reconciles general ledger for each payroll run and submits to Finance. Resolves discrepancies with Bookkeeper.
  • Maintain attendance records including vacation and Personal Emergency Leaves
  • Maintains payroll records in accordance with ESA
  • Reconciles and balances year-end T4 processing to ensure accurate reporting of wages and taxes to employees and withholding tax authorities
  • Keeps up to date with ADP system and updates including maintaining good working relationship with ADP Customer Service Representatives.
  • Maintain ADP system changes including GL Account mapping, pay codes and time and attendance codes.
  • Maintains payroll deductions in relation to benefit program.
  • Assist with employee payroll inquiries and resolve discrepancies
  • Assist in maintaining employee files and HR filing system

Knowledge, Skills and Abilities:

  • Certified payroll practitioner (PCP or CPM Certification considered an asset)
  • 1-3 years of experience in payroll and ADP Workforce Now
  • Knowledge of importing data into ADP Workforce Now
  • Knowledge of payroll related legislative requirements including ESA compliance.  Ability to work independently and with minimal supervision.
  • Experience working with timekeeping systems, Microsoft Office and Microsoft Outlook
  • Ability to work under pressure, to multi-task and to reprioritize tasks on a daily basis
  • Ability to communicate effectively (written, oral and spoken) in English.
  • Excellent documentation, communication, computer and time management skills.


Please send all resumes to recruit@canadianexecutivesearch.com

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